Constitution & Bylaws
CONSTITUTION AND BY-LAWS
CRYSTAL COAST BEEKEEPERS ASSOCIATION (CCBA)
NORTH CAROLINA STATE BEEKEEPERS ASSOCIATION, INC. (NCSBA)
The name of this organization shall be The Crystal Coast
Beekeepers Association (CCBA) Chapter of the NCSBA, Inc.
The objectives of this non-profit organization shall be:
Teach and encourage better methods among the beekeepers of the
Crystal Coast/Carteret County area, to promote cooperation and sharing,
to reach a common understanding regarding our problems and their
solution, to maintain friendly and helpful relations with the NCSBA.
such things as will tend to improve conditions relating to honey bees
and the beekeeping industry.
beekeeping as a hobby and or/business enterprise.
Purchase supplies and equipment jointly among chapter members
when advantageous to do so.
Should this Chapter undergo dissolution, its assets will be
distributed to the NCSBA.
Anyone interested in beekeeping and the beekeeping industry may
join the Chapter upon payment of the annual dues.
This organization is open to anyone regardless of race, color,
national origin, sex, age or disability. The right to vote shall be
limited to members in good standing.
2: BEEKEEPER OF THE YEAR:
Nominations for Beekeeper of the Year will be submitted in
writing from the membership present at the regular October meeting.
Selection for Beekeeper of the Year will be voted on by the
membership at the regular November meeting.
Only members in good standing will be eligible for this award.
The officers of the Chapter shall initially be:
President, Vice-President/Program Director, Secretary, Treasurer,
and three Directors (1, 2 and 3-year directors [a new three year
director being elected each year]).
All officers shall be elected by a majority vote of the members
present at the November meeting and hold office from January through
December of the next year, or until their successors are elected or
appointed. In the case of a
vacancy, the President may appoint a member to serve during the
remainder of the term. No
person shall be elected for any office without his or her consent.
Local, State and Life Memberships)
The annual dues for the regular members shall be the sum of the
NCSBA dues (currently $15) plus the annual dues of the Crystal Coast
Beekeepers Association (currently $10), payable in advance to the
treasurer of the Chapter and shall be due on January 1 of the fiscal
year covered by said dues. All
dues expire on December 31 of each year.
Any member of the Chapter who becomes delinquent in payment of
dues after December 31 will be dropped from the roll of membership after
the State annual spring meeting and shall cease to be a dues-paid member
of the NCSBA and the local Chapter.
A person who has been dropped from the roll of membership for
nonpayment of dues may be restored to active membership by paying
current year dues.
There shall be regular meetings held on the second Monday of each
month. Notice of each
meeting shall be advertised. The
time and place for each meeting shall be decided on by a majority vote
of the members present at a regular meeting.
If this is not possible, the Chapter may direct the Program
Chairman to make the necessary arrangement for said meeting.
2: BOARD MEETINGS:
Each year, immediately following the regular November meeting,
the current officers will meet with the elected future officers to
transfer all documents, turnover folders, and other items pertaining to
their duties. Other
Executive Board meetings will be at the discretion of the President.
The Executive Committee shall consist of all the elected officers
of the Chapter, namely: President,
Vice-President/Program Director, Secretary, Treasurer, Directors and the
immediate Past President who shall be an ex-officio member.
The Executive Committee shall have authority to transact business
on behalf of the Chapter when it is not in session.
2: The Auditing
Committee shall consist of the three Directors, and its duty will be to
examine and audit the books of the Treasurer and make recommendations on
their findings at their regular January meeting.
At a minimum, there will be one audit conducted each year,
between October 1st and November 1st, with the
results presented to the membership at the following January meeting.
3: The Nominating
Committee shall consist of three members (the Chairman appointed by the
President), whose duty will be to nominate and present a slate of
officers for the November meeting. The
nominating committee will be selected by a majority vote of members
present at the August meeting. Candidates
for office will be presented to the membership at the regular October
meeting. Other names may be
submitted from the membership at large at the time of the election.
4: SPECIAL COMMITTEES:
Such committees shall be appointed by the President consisting of
a minimum of three members whose duty will be to serve as directed by
SECTION 1: QUORUM: Those members present shall constitute a quorum for the transaction of business at any regular meeting. Two-thirds of the committee shall constitute a quorum for the Executive Committee.
The President shall preside at all meetings of the Chapter using
regular parliamentary usage and Robert's Rules of Order.
This officer shall appoint such special committees as is deemed
necessary, fill vacancies on any office, and perform such other duties
as the Chapter may direct. The
President will be authorized to make deposits and disburse all monies,
should the Treasurer be unable to perform those duties.
CHAIRMAN: It shall be
the duty of the Vice President/Program Chairman to perform those duties
of the President in his or her absence, or upon the President's request
and assist in making the necessary arrangement for programs and secure
speakers for same. When
directed by the Chapter, he/she will secure a meeting place and make
necessary arrangements for the regular meetings.
If the Vice President/Program Chairman is unable to perform these
duties, then the Vice President/Program Chairman may appoint any member
to act in his or her stead.
The Secretary shall:
record the minutes and the proceedings of the Chapter at each
regular and/or called meetings and
any special group activities.
assist the President and others in notifying the membership five
to eight days prior to meetings.
use the media to inform the general public in a timely manner of
meetings, also activities of special interest.
maintain complete files of minutes, Constitution and By-Laws and
rules of policy.
protect and serve the Chapter charter granted by the NCSBA.
maintain files of all communications including both
correspondence and publications.
in cooperation with the President, arrange for a substitute if it
becomes necessary to be
absent from the duties of Secretary.
The Treasurer shall:
collect and receive all monies generated from membership dues,
sales of goods, gifts, special
activities, or from any other source.
Such monies shall be fully protected in a proper and timely
method. Disbursements will
be promptly made to cover membership dues to the NCSBA Treasurer
including the necessary information as to new or renewal memberships.
will also make prompt remittance to cover authorized invoices.
expenditures result from the Chapter approved Budget or from
special vote of the Executive
Committee and/or a Chapter meeting.)
maintain full and accurate records showing the receipts and
disbursements of all monies.
c. issue local
membership cards (if used) and maintain an accurate membership list.
notify all members after December 31 who are delinquent in
payment of dues and seek to
restore their membership.
promptly inform the NCSBA Treasurer when death occurs or changes
occur in mailing
address and telephone numbers of the membership.
The books shall be closed prior to each January meeting and
complete report on the financial standings given to the Chapter at that time.
As a Chapter of the NCSBA which has a 501-C3 status, filing
information returns with the
Internal Revenue Service may not be needed.
maintain a complete inventory of the Chapterís properties, location,
and estimated value. This inventory will be
verified and updated each year at the time the financial books are
for the fiscal year and a complete report given to the Chapter at
its regular January meeting.
serve as custodian of the Chapterís properties, preserving all
receipts, titles, and other documents as proof of ownership.
The books and records are subject to unannounced audits by the
deliver all books and documents to the successor at the end of term of
office, having them
audited at this time.
l. at the end of the
term of office deliver all files, records, and Chapter property to the
1: HONEY QUEENS:
If desired, the Crystal Coast Beekeepers Association Chapter of
the NCSBA, may sponsor and select a girl from their area to compete with
other girls in the state of North Carolina to serve as Honey Queen for
one year. Basis of support,
rules and regulations, honey queen committee, and the continuation of
the contest and program may be decided upon a vote of the members
attending a regular meeting. These
rules and regulations will fall within NCSBA guidelines.
Any article or any section of any article of this Constitution
and By-Laws may be amended by any regular meeting by a two-thirds (2/3)
vote of all members present, providing proposed amendments have been
presented to the Executive Committee for their recommendation, and have
been presented in writing to the entire membership at least 30 days
before any regular meeting.
1: REPEALING CLAUSE:
Upon acceptance by vote of the Chapter this Constitution and
By-Laws supersedes all previous Constitution and By-Laws.
This Constitution and By-Laws was read and adopted by a
two-thirds (2/3) majority vote of all members present at the regular
meeting held on June 12, 2006 at the C-MAST Building of the Carteret
County Cooperative Extension, 303 College Circle, Morehead City.
Amendment to Article 9 of the Constitution and By-Laws was read
and adopted by a two-thirds (2/3) majority vote of all members present
at the regular meeting held on November 13, 2007, at the C-MAST Building
of the Carteret County Cooperative Extension, 303 College Circle,
Amendments to Article 3 (addition of Section 2), Article 6
(addition of Section 2), and Article 7 (Section 2 and Section 3) of the
Constitution and By-Laws was read and adopted by a two-thirds (2/3)
majority vote of all members present at the regular meeting held on May
14, 2012, at the Morehead City Community Parks and Recreation Building,
16th Street, Morehead City.